Decoding Wedding Bar Packages: What You Need to Know Before Booking a Venue

september 15, 2023 | written by stephanie ridgely

Photo by Drzazga Photo

The bar at your wedding plays a pivotal role in shaping the guest experience. Since each venue structures its bar packages differently, understanding what's included and the related costs is crucial when deciding between venues. Below are the factors and questions you should consider to make an accurate comparison.

bar package factors*

*These factors are based on the assumption that your venue provides all alcohol and bartending services, and that the packages are for an open bar and not based on consumption.

hours

How many hours are included in the package? Does it cover the duration of your wedding? If not, you may be able to add on additional hours for a cost. When comparing venue prices, it's advisable to consider the hourly rate per person instead of the package rate per person, as the number of hours included varies from venue to venue.

Taxes & fees

Common fees include taxes, administrative or service charges, and gratuity. Clarify each fee and what it applies to, as some venues might differentiate between a service fee and a gratuity. It's important to determine whether the bartenders' gratuity is included in the package. Furthermore, check if bartenders are part of the package. If they aren't, ask about the cost per bartender and confirm how many you'll need based on your guest count.

bar minimums

Your venue might stipulate a minimum spend for the bar package, which can vary depending on the day or time of year. If you don't reach this minimum, you'll be charged the difference without receiving any additional services. This often poses a challenge for smaller weddings that might not meet the minimum based on their guest count. One way to maximize value and approach the minimum is by adding a champagne toast or signature drink.

when is the final guest count due?

If your bar package is calculated per person, it's important to know the deadline for the final guest count. Typically, RSVPs are due one month prior to your wedding. However, many guest count changes occur within that last month. If your final guest count is due to your venue two weeks prior to your wedding, that gives you a buffer to account for any changes and late RSVPs.

add-ons

Have you considered offering your guests a glass of champagne or prosecco upon arrival, or a pour of wine at the table during dinner? Are these services included in your package, or would there be an additional cost?

Offering a signature drink or two is a unique way to honor you and your partner (or your pets). Ask which mixers are included and which are considered specialty add-ons. If your signature drink is a Manhattan and the package already includes both bitters and vermouth, you might not need to pay extra for a signature drink.

Other add-ons may include extra hours, additional bartending staff, and glassware. Is the bar glassware provided by the venue or your caterer and what is the rental cost?

non-alcoholic packages

You may have guests under 21 or those who don't drink at your wedding. Are soft drinks and juices available to every guest, or is a separate package required?

customizability

Customizing your bar is a great way to add a personal touch to your wedding. Does the venue allow for substitutions to the beverage list beyond their standard offerings? Perhaps your dad has a favorite scotch, or you want to offer the wine you and your partner enjoyed on your first date. Be aware that a stocking fee may apply.

Photo by Honeylens Photography

putting things into perspective

Given that the bar is often one of the most costly aspects of a wedding, concerns about price are understandable. An average cost of $35-45 per person might seem steep. However, consider what you'd spend if you held your reception at a restaurant or bar. In Cleveland, for instance, drink prices range from $6-12, with beer being cheaper and wine and cocktails on the pricier side. Venues typically structure their bar packages assuming guests will have one drink per hour. If you were to host your reception in a restaurant, your bar tab could be considerably higher, especially if guests drink more than anticipated.

AT THE ELLIOT

We understand how the bar at your wedding impacts your budget and the guest experience. We created three packages with an extensive list of beer, wine, and spirits that span the entirety of your cocktail hour & reception.

• Each package is customizable - as long as we can find what you’re looking for we can substitute any of our offerings.

• Your final head count is due two weeks prior to your wedding so you have plenty of time to collect outstanding RSVPs.

• Our in-house bartenders are staffed by The Elliot so you can trust that you’ll receive quality service.

• We offer a complimentary wine tasting so you know what to expect on your big day.

• Feel free to decorate our two 27' quartz-top bars with flowers, pictures, and decorations to match the theme of your wedding.